Administrative Regulations


INTRODUCTION   
AR # Title  Date Approved 
1.01-1  Introduction  January 26,2010 
1.02  Administrative Regulations  September 28, 1981 
     
ADMINISTRATION   
AR #  Title   Date Approved  
2.01-8  General Organization of the County  June 24, 2014 
2.02-3  Acting County Administrator  June 24, 2014 
2.03-2  Designation of Acting Department Heads and Division Directors  July 11, 2017 
*2.04     
*2.05     
2.06  Notice of Commencement – County Projects  October 26, 2010 
2.07  Naming of County Owned Property or Facility  November 16, 2010 
2.08-1  Fee Adoption  April 10, 2012 
2.09-1  Travel & Purchasing Policies for the Visitors and Convention Bureau  February 25, 2014 
*2.10     
*2.11     
*2.12     
2.13-1  Citrus County Risk Management Policy  June 24, 2014 
2.14-2  Clean Indoor Air Policy February 9, 2010 
*2.15     
2.16  Guidelines for Bid/RFP Minimum Insurance Requirements  February 12, 2008 
2.17  County Procedures for Management of Health Department  January 13, 2015 
2.18-3  Guidelines for Grant Evaluations, Submittals, Monitoring, and Reporting  September 13, 2016 
2.19  Procedures for Citrus County Forfeiture Fund  April 28, 2015 
2.20  Donation Program  April 12, 2016 
2.21  Copier and Fax Replacement or Disposal  April 12, 2016
2.22  Use of Electronic Nicotine Delivery Systems in County Buildings  December 6, 2016 
2.23  Guidelines for Drug Seizure Fund Grant Administration and Application  March 11, 2019 
     
COUNTY COMMISSION RELATIONS  
AR #  Title    Date Approved 
3.01-5  Communications Between the County Commission and the County Administration  April 10, 2012 
3.02-17  Preparation of the County Commission Agenda Summary  February 24, 2015 
*3.03     
3.04-9  Board Appointments  September 13, 2016 
3.05-3  County Commissioners Serving on Board/Committees  June 14, 2016 
3.06  Ribbon Cutting Event Protocol  September 28, 2010 
3.07  Commissioner Travel Policy  January 8, 2019 
     
INTERGOVERNMENTAL RELATIONS  
AR #  Title  Date Approved 
*4.01     
*4.02     
4.03-3  Intergovernmental Fuel Facility Utilization  August 10, 2010 
     
CITIZEN COMMUNICATION   
AR # Title  Date Approved 
5.01-4 News Releases  March 27, 2012 
5.02-2 Communicating With Citizens January 26, 2010 
*5.03     
5.04  Preparation and Presentation of Speeches  May 11, 2010 
5.05-1  Limited English Proficiency Policy  June 10, 2014 
*5.06     
     
FINANCE   
AR #  Title  Date Approved 
6.01-3  Non-Sufficient Funds Check Policy March 27, 2012 
*6.02     
6.03  Debt Management Policy September 10, 2002 
6.04-4  Fund Balances, Reserves, Contingencies, and Utility & Solid Waste Rate of Return Policy June 10, 2014 
6.05  IRS Tax Exempt Bonds Compliance Policies March 27, 2012 
6.06-2  Visitors and Convention Bureau Fund Balance, Reserves, and Contingencies June 25, 2018 
6.07  Cash Handling Guidelines April 12, 2016 
6.08  Asset Management April 10, 2018 
     
EMPLOYEE RELATIONS  
AR #  Title  Date Approved 
7.01-1  Personnel Actions  September 9, 2014 
7.02-1  Holiday Pay  September 9, 2014 
7.03  Recruitment Expenses  April 27, 2010 
7.04-1  Compensation for Active Military Service During Leave of Absence  September 9, 2014 
*7.05-2    
7.06-1  Harassment Policy  September 9, 2014 
*7.07-1     
7.08-1  Employee Equipment Policy  September 9, 2014 
*7.09     
7.10-4  Method of Compensating for Overtime  August 8, 2017 
7.11  Solicitors and Payroll Deductions  October 26, 2010 
*7.12     
7.13-2  Filling a Budgeted Position with a Lower Job Classification  October 26, 2010 
7.14-5  Policy on County Uniforms  June 12, 2018 
7.15-1  Employee Travel  April 14, 2015 
*7.16     
*7.17     
*7.18     
7.19-2  Payment for Unused Leave: FRS Deferred Retirement Option Program (DROP)  September 9, 2014 
*7.20     
*7.21     
*7.22     
7.23  Widespread Contagious Disease or Virus  September 13, 2016 
7.24  Wellness Fund Expenditures  December 6, 2016 
7.25 County Workers as Volunteer Poll Workers Program September 8, 2020
     
FACILITIES AND EQUIPMENT   
AR # Title  Date Approved 
8.01-2  Access Control of County Buildings & Facilities  October 14, 2014 
*8.02      
8.03-2       Acquisition and Sale of Property (Real Estate)  February 12, 2012 
8.04-3   Professional Land Survey Services  April 26, 2011 
*8.05             
8.06-3  Facilities Maintenance                                                                                        October 14, 2014 
8.07-8  County Vehicle Policy  September 24, 2019 
8.08-3  County Vehicle Pool  September 24, 2019 
*8.09     
8.10-1  Animals in Public Buildings  February 9, 2010 
8.11-4  Surplus Property  September 24, 2019 
8.12-3  Fleet Management Policy  September 24, 2019 
     
PURCHASING   
AR #  Title  Date Approved 
9.01-19  Purchasing Policy  April 10, 2018 
9.02-4  Requisitioning Procedures  April 26, 2016 
9.03-2  Nonconforming Purchases  April 26, 2016 
*9.04-1     
9.05-3  Purchase Orders  April 26, 2016 
9.06-2  Emergency Procedures  April 26, 2016 
9.07-5  Contracting For Construction Services  September 19, 2017 
9.08-3  Request for Qualifications Procedures /
Contracting for Professional Services / Consultant's Competitive Negotiation Act 		 March 10, 2015 
9.09-3  Continuing Contracts for Professional Services  March 10, 2015 
9.10-3  Invitation to Bid Procedures  April 10, 2018 
9.11-4 Continuing Services Contract for Construction Services  April 10, 2018 
9.12-1  Direct Purchase of Materials, Equipment and Supplies For Construction Projects  September 28, 2010 
9.13-1  Procurement Policies and Procedures for
Local Agency Program Projects Funded by Federal Aid Grants 		 July 27, 2010 
9.14-3  Sole Source Purchase  April 26, 2016 
9.15-1  Request for Proposal Procedures  March 10, 2015 
9.16-2  Receiving Procedures  April 26, 2016 
9.17-4  Purchase Card Program  August 7, 2018 
9.18 Invitation to Negotiate September 22, 2020
9.19 Request for Information Procedures September 22, 2020
9.20 Sole Source for Construction of Public Building or Facility September 22, 2020
SAFETY   
AR #  Title  Date Approved 
10.01 Emergency Administrative Authority - Personnel Assignments & Hours  February 23, 2010 
10.02  Emergency Administrative Authority - Building & Resource Operation & Use  February 23, 2010 
10.03-4  Emergency Disaster Purchasing Card Policy  April 10, 2018 
*10.04     
*10.05     
*10.06     
*10.07-1     
10.08-1  Inmate Medical Services  August 28, 2012 
10.09-2  Priority Response Policy of Code Compliance Complaints  August 28, 2012 
*10.10     
10.11-4  Policies and Procedures for Release of Code Compliance Liens  August 28, 2012 
10.12-2  Policies and Procedures for Release or Reduction of Code Compliance  Fines  August 28, 2012 
     
PUBLIC WORKS   
AR #  Title  Date Approved 
11.01-1  Road Maintenance Policy  October 26, 2010 
11.02-1  Road Construction Policy  March 22, 2016
11.03-1  Methods of Pavement Restoration  June 8, 1999
11.04 Drainage Improvements  June 8, 1999
11.05-1  Solid Waste Collection Regulation  August 10, 2010 
11.06-4  Paving of Limerock Roads  July 14, 2009
11.07-6  Policy and Procedures Establishing Private Road
Municipal Service Benefit Units for Road Improvements and/or Maintenance 		 July 8, 2014 
11.08-2  Policy and Procedures Establishing Municipal Service
Benefit Units for Street Lighting Districts 		 July 28, 2015 
11.09-1  Policy and Procedures for Establishing Street
Identification Signage on Private Roads 		 March 27, 2012 
11.10-2  Permanent Reassignment of Development Rights for Residential
Properties Within Municipal Service benefit Units for Installation of
Water and Wastewater Systems 		 March 22, 2016 
11.11-2  Criteria For Wildlife Mitigation On County Projects  March 22, 2016
*11.12     
11.13-1  Policy and Procedures Establishing
Municipal Service Benefit Units (MSBU) for Perpetual Maintenance of
Previously Platted and Dedicated Roadways. 		 March 22, 2016
11.14  Debris Removal on Private Property  June 25, 2013
*11.15     
11.16-1  Policy and Procedures Establishing Lease Management
Public Works Actions for Leased Properties 		 June 27, 2022
11.17  Delinquent Account Write-Off Policy - Solid Waste  May 8, 2018 
11.18  Capital Improvement Project Contingency Allowance Policy  April 26, 2016 
11.19 Installation of private traffic control devices for accredited private schools April 12, 2022
COMMUNITY SERVICES   
AR #  Title  Date Approved 
12.01-10  Indigent Burial/Cremation Guidelines and Regulations  January 13, 2015 
*12.02  Renamed to AR 2.17   
12.03-6  Rules and Regulations on Use of County Recreation Facilities  April 25, 2017 
*12.04     
12.05-1  Library Code of Conduct  September 13, 2011 
12.06-1  Neighborhood Stabilization Program Property Acquisition and Sale  January 13, 2015 
12.07-3  Duties and Responsibilities of Advisory Boards,
Advisory Councils, Friends, and other Support Groups Affiliated with
Divisions within the Department of Community Services 		 April 10, 2018 
12.08-9  Guidelines for Rental of County Buildings under the
Department of Community Services 		 January 8, 2019 
*12.09     
12.10-2  Florida-Friendly Landscaping™
Green Industry Best Management Practices (FFL/GI-BMP)
Educational Program 		 April 10, 2018 
12.12-2  Animal Services Operation  April 10, 2018 
*12.13     
*12.14-1    
12.15-1  Rules and Regulations on Use of the Historic County Courthouse Grounds  April 10, 2018 
*12.16     
12.17  Public Use of Library Meeting Rooms  August 10, 2010 
*12.18     
*12.19-1     
12.20-1  HUD Housing Assistance Payments Contracts, Satisfactions,
SHIP and CDBG Client Agreements 		 January 13, 2015 
*12.21     
12.22  Procedures for Leasing Transportation Services  June 24, 2014 
12.23  The Role of the Historical Resources Manager and the
relationship to other agencies and organizations 		 January 13, 2015 
12.24  Guidelines for Advertisements, Donations, Partnerships,
and Sponsorships within the Division of Parks and Recreation 		 January 13, 2015 
12.25  Community Centers  December 3, 2019 
12.26 Stage Stand Cemetery - Operational Policies and Procedures February 12, 2013
     
DEVELOPMENT   
AR #  Title  Date Approved 
13.01-5  Abandonment And Vacation of Public Lands, Plats of Record,
Streets, Alleys, and Other Public Rights-of-Way 		 February 24, 2015 
*13.02     
*13.03     
13.04-7  Impact Fees: Administration  June 13, 2017
13.05-8  Street Name Changes  March 10, 2015  
13.06-3  Administrator, Plans Examiners and Construction Inspectors  April 14, 2015 
*13.07     
*13.08     
*13.09     
*13.10-1     
*13.11     
*13.12     
*13.13           
13.14-1  Authorization for Stewardship Agreement: Procedures and
Guidelines for Right-of-Way and drainage Facility Enhancements -
Landscaping, Signage, Maintenance, and Protection 		 February 24, 2015 
*13.15     
*13.16     
*13.17     
*13.18     
13.19-2  Authorization for Landscaping of County Right-of-ways,  
Medians, and Drainage Retention/Detention Facilities 		 June 9, 2009 
13.20-2  Citrus County Residential and Affordable Housing Tree Enhancement Programs  February 24, 2015 
*13.21     
*13.22     
13.23  Affordable Housing Land Use Category and Deferral of
Impact Fees for Qualified Affordable Housing 		 February 27, 2007
13.24  Transportation Mitigation Option  September 9, 2008 
13.25  Policy and Procedure Establishing a Centralized Addressing System  March 10, 2015 
13.26  Policies and Procedures for Release of Lien for Building Division  August 11, 2015 
13.27  Citrus County Temporary Fireworks Sales Event Selection Process  October 9, 2018 
     
WATER/SEWER UTILITIES   
AR #  Title  Date Approved 
*15.01     
15.02-2  Utility System Connection Fee  November 16, 2010 
15.03-1  Policies and Procedures for Notification and Connection to Citrus County Utilities  December 7, 2010 
15.04-1  Water and Wastewater Utility Rate Adoption Procedures  November 16, 2010 
*15.05     
15.06-1  Delinquent Account Write-Off Policy - Utilities  November 13, 2012 
15.07  Sensitive Data Policy  March 11, 2014 
     
SYSTEMS MANAGEMENT  
AR #  Title  Date Approved 
16.01-1  Definition of Terminology  January 12, 2016 
16.02-1  Computer Usage Policy  January 12, 2016 
16.03-1  Data Backup and Recovery  January 12, 2016 
16.04-1  Security Policy for Computers  January 12, 2016 
16.05-1  Use of the Internet  January 12, 2016 
16.06-1  Password Policy for Information Technology Users  January 12, 2016 
16.07-1  Policy for County Issued Mobile Devices  January 12, 2016 
16.08-1  "Green" Computing Policy  January 12, 2016 
16.09-1  Custody and Ownership of County Technology Resources  January 12, 2016 
16.10-1  Purchase of Computer Hardware, Software, and Services  January 12, 2016 
*16.11     
*16.12     
16.13-1  Accessing County Information Technology Resources Off-Site  January 12, 2016 
16.14-1  Utilization, Maintenance, Replacement of Technology Equipment  January 12, 2016 
16.15-1  Website Domain Names and External Web Links  January 12, 2016 
16.16-1  Electronic Storage of Documents  January 12, 2016 
*16.17     
*16.18     
*16.19     
*16.20     
*16.21     
16.22  Purchase of Computer Software  January 12, 2016 
16.23  Disposal of Computer Equipment and Software Media  January 12, 2016 
     
RECORDS MANAGEMENT   
AR #  Title  Date Approved 
17.01  Records & Information Management Program  October 11, 2011 
17.02-2  Public Records Policy  December 17, 2013 
17.03  Protection of Personal Information Exempt from Public Disclosure Policy  October 11, 2011 
17.04  Electronic Document Management Systems (EDMS)  October 11, 2011 
*17.05     
*17.06     
17.07-1  Social Media Retention  June 14, 2016 
*17.08     
17.09-1  Electronic Communications Policy  February 14, 2012 
17.10-1  Electronic Communications Retention Policy  February 14, 2012 
     
DEPT. OF FIRE RESCUE   
AR #  Title  Date Approved 
18.01-1  Firefighting Ensembles Policy  September 11, 2018 
18.02  Guidelines for Rental of Fire Training Center  July 10, 2018 
18.03  Special Events Requesting a Fire Rescue Dedicated Unit  August 29, 2019